Written-offer comparison
Ask the same questions.
Keep the answers in writing.
Bring this worksheet to your processor or POS conversations. Write the terms, document references and open questions for each offer. This is an educational comparison aid, not a quote, compatibility certification or merchant approval.
Use a real month: average card sale × card transaction count = card sales volume. Keep cash and EBT separate. Ask for the full fee schedule, not only a headline percentage.
| Written term to compare | Offer A / provider | Offer B / provider |
|---|---|---|
| Rate structure and transaction feesCombined rate or markup? Card types, debit routing and separate assessments? | ||
| Recurring charges and minimumsMonthly, annual, gateway, statement and minimum charges. List what is included. | ||
| Equipment and softwarePurchase, rental or lease? Installation, licenses, replacement and integration costs? | ||
| PCI responsibilities and feesValidation scope, assistance, recurring charges and any noncompliance fees? | ||
| Funding schedule and holdsCutoffs, business days, exceptions, reserve or hold terms and reconciliation? | ||
| Contract and exit termsLength, auto-renewal, notice period, termination charges and separate equipment commitments? |
Confirm the checkout scope before scheduling a switch.
Names, versions, integration, chip/contactless, debit/PIN and support owner.
Authorization, item/tender handling, equipment and written support scope.
Close a batch, reconcile tender types and walk through a refund.
Backup connection, agreed test plan, installation timing and support contact.
Print in portrait. The sheet is designed for US Letter; your browser can save a local PDF.