Merchant operations / Working sheet

Prepare for your next volume review.

Use written estimates and your provider’s actual terms. This worksheet organizes a conversation; it does not establish approval, available capacity, or funding.

01 / Put the payment pattern in numbers

Current monthly card volume ($)Expected peak month ($)Average / largest expected ticket ($)Expected busiest day ($ and date)Current approved monthly / ticket limitsTime from payment to delivery

02 / Gather the context

Recent processing statements and reconciliation records.
A forecast explaining the promotion, new product, season, or channel change.
Your delivery, cancellation, and refund process; chargeback and refund history.
Documents requested through the provider’s secure application channel.

03 / Confirm these terms in writing

Approved monthly volume, largest ticket, channels, and effective date.
How and when to request more capacity; what happens if activity exceeds it.
Complete pricing, pass-through costs, recurring charges, and exception fees.
Settlement timing, payout schedule, cutoffs, weekends, and bank transit.
Any reserve percentage, duration, cap, release basis, and closure treatment.
Migration responsibilities, token portability, recurring payments, and reconciliation.

04 / Name the next step

Questions, responsible contact, and review date

Keep customer data, bank details, account credentials, and payment-card numbers out of this worksheet. Nothing entered here is sent to NUMUS or stored by this page.

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